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Penalties

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Standard Procedures and Penalties for Enforcing Rules and Regulations for Showing Dairy Cattle
The purpose of these procedures is to put into effect the Rules and Regulations for Showing Dairy Cattle as published by show organisers. Where this is any conflict between the Rules and Regulations and these procedures, the Rules and Regulations shall prevail to the extent of the conflict.
 
1 The fair board / local show committee will ensure all owners/exhibitors sign an agreement to abide by the Rules and Regulations for Showing Dairy Cattle, either as a separate document or as part of the entry form. 2 The Show Committee will appoint designated persons to act as a Rules Committee at the Dairy Show. The Rules Committee for the Show will be responsible for overseeing compliance with the Rules and Regulations for Showing Dairy Cattle.
3 The Rules Committee for the Show, or any agent or representative of the Rules Committee, shall act as the Inspector under the Rules and Regulations for Showing Dairy Cattle, for the purpose of monitoring compliance. To help in this regard, such person(s), their agents or representatives shall have the authority to perform on any animal entered any of the following.

(a) an ultrasound examination of the udder, prior to and after milkout where the possibility of such examination has been accounted before any judging in the class in which the animal is entered

(b) a milkout of any individual cow or cows

(c) the collection and testing of any of the animal’s body fluids, at any time.

(d) The use at any time of any other technology and other inspections and/or analysis – including autopsy

4 The Inspector may, at any time, require the delivery of any hypodermic syringe, needle or other device, swabs, cloths or other material or samples or any medicine, preparation or substance, whether in liquid or other form, in the possession or control of the exhibitor, his fitter, agents, or persons acting on behalf of the exhibitor, for the purpose of laboratory analysis
5 All exhibitors, fitters, agents or other persons acting on behalf of the exhibitor at the show shall provide promptly to the Rules Committee, upon request, whatever information and produce any documents required by the Rules Committee for the proper monitoring of compliance with the Rules and Regulations and shall fully co-operate with any inspections 6 The Rules Committee will try to warn an exhibitor or exhibitor’s representative before showing that:

(a) a complaint has been received of a possible violation of the Rules and Regulations for Showing Dairy Cattle concerning the animal to be shown, or

(b) the Rules Committee has a reasonable belief that there would be a violation of the Rules and Regulations for Showing Dairy Cattle if the exhibitor’s animal is shown.

If the exhibitor decides not to show the animal after receiving such a warning, no violation of the Rules and Regulations will be considered to have occurred and no disciplinary measures will be taken against the exhibitor. The Rules Committee will only give the above warning to an exhibitor or exhibitor’s representative where the committee considers it reasonable and practical to do so and not in circumstances of disqualification of entries under the Rules and Regulations
7 The Rules Committee shall have the option, following the judging of the milking cow classes, to ultrasound the udders, prior to milkout, of a representative number of the milking cow classes, or to take milk samples from a representative group of cows. If the Rules Committee undertakes the option to ultrasound the udders or to take milk samples, it shall make an announcement to this effect before the judging of the milking cow classes. 8 Where, after the judging of the classes, the Rules Committee considers that there has been a violation of the Rules and Regulations for Showing, these procedures, or other show rules and regulations, the accused owner(s) or representative shall be notified of the alleged violation and shall confidentially be provided with information supporting the basis for the allegation.
9 The Show Committee shall appoint a Review Subcommittee to consider at a meeting any alleged violation of the Rules and Regulations, these Procedures, or other applicable Show Rules and Regulations relating to any animal which has been shown. The Chair or Vice-Chair of the Show Committee shall be a member of the Review Subcommittee and shall preside over these meetings. 10

A representative of or agent for the Rules Committee shall attend the rules review meeting to present the allegation and supporting evidence to the Review Subcommittee. An accused owner/exhibitor/fitter shall be asked to respond to the allegations. An accused owner/exhibitor/fitter may be assisted by a representative or agent. It is the obligation of every person, whenever requested, to attend a rules review meeting and to give whatever information and produce whatever documents may be required for the proper determination of matters pending before the Review Subcommittee.

The Review Subcommittee will determine if any violation of the Rules and Regulations for Showing has occurred and recommend appropriate disciplinary measures. A finding of a violation and recommendation of disciplinary measures requires agreement by a majority of the Review Subcommittee. The determinations and recommendations will be reported in writing to the Show Committee, with a copy to the affected owner(s) or other parties.

11 Within ten (10) days of the Review Subcommittee report being received, any party to the rules review meeting may appeal in writing to the Show Committee – which, for the purposes of the appeal, will exclude any member (Chair, Vice-Chair etc) who served on the Rules Committee or Review Subcommittee. A copy of the appeal in writing shall be given to any other party to the rules review meeting, who may respond to those 12

comments within ten (10) days of receipt of the written appeal.

The Show Committee, as referred to in the paragraph immediately above, will consider the recommendations of the Review Subcommittee and determine the appropriate disciplinary measures, for a violation by an owner, exhibitor, fitter or representative of the Rules and Regulations for Showing. Penalties for violation are at the discretion of each Show Committee. Such measures may comprise any or all of public censure, disqualifications or suspension from the dairy show and future dairy shows for up to three (3) years, notification to applicable dairy cattle associations, forfeiture of any prizes or prize money already received or to be received, and the levy of a charge for the recovery of reasonable costs incurred by the Rules Committee, Review Subcommittee and Show Committee in relation to the matter. The following guidelines are recommended with respect to appropriate suspensions as part of disciplinary measures to be imposed in the event of violations of the Rules and Regulations for Showing, these Procedures or other applicable Show Rules and Regulations.

1st Offence - a minimum of one year probation to a maximum of one year suspension for the animal(s) owner(s), and fitter(s), or their representatives either individually and/or a combination thereof from all recognised shows

13 2nd Offence - minimum one year suspension to a maximum of three years suspension for the animal(s), owner(s), and fitter(s) or their representatives either individually and/or combination thereof from all recognised shows. 14

The decision of the Show Committee shall be final.

A decision of the Show Committee finding a violation and imposing a disciplinary measure will be reported to the appropriate area club branch and Holstein UK. It is the responsibility of each branch to notify all relevant show committees within its jurisdiction.